eSHEAMS – Engineering Close‑Out & Action Management
From workshop finding to signed-off action – controlled, traceable, compliant.
eSHEAMS is MindFree’s enterprise-grade Engineering Safety, Health & Environment Action Management System – purpose-built to replace spreadsheets, email trails and manual tracking with one secure platform that controls every action from initiation to final close-out.
Why eSHEAMS Exists
In EPIC/EPCC environments, risk workshops and engineering studies can generate hundreds or thousands of action items. These actions must pass through multiple parties – contractors, consultants, discipline engineers, project teams and operators.
When tracking is done through Excel and email, teams face:
- Multiple conflicting spreadsheets with no “final” version
- Unclear ownership and difficult status tracking
- Lost email trails and missing attachments
- No automated reminders, re-routing or escalation
- Tedious manual consolidation for KPI reporting and audits
- Increased risk of missed actions and compliance failures
What is eSHEAMS?
eSHEAMS is a cloud-ready, web-based system for tracking and closing out SHE and engineering actions from HAZOP, HAZID, QRA, FERA, TRI, OBRA, ESSA, HRA and other safety-related studies.
A centralised action repository
A workflow engine for routing and approvals
Automated notifications and escalation
Dashboards and reporting
Complete audit trail and archival
Who It’s For
eSHEAMS is ideal for:
- Oil & Gas operators (upstream, midstream, downstream)
- EPIC/EPCC contractors and engineering houses
- HSE departments and risk management teams
- Project managers handling major capital projects
- Discipline engineers responsible for workshop actions
Key Capabilities
Centralised Action Repository
One repository. Zero confusion.
A secure database for all action items across multiple studies – supporting multi-organisation, multi-project and multi-location environments. Every action remains traceable from creation to close-out.
Automated Notifications & Alerts
No chasing. No surprises.
Automatic reminders and alerts for new assignments, due dates, overdue actions, approvals, rejections and re-routing – ensuring nothing falls through the cracks.
Excel-Friendly Data Loading
Keep your workshop templates. Upgrade your control.
Import action lists directly from workshop Excel sheets using drag-and-drop column mapping. Continue using familiar templates while transitioning into controlled workflows.
Custom Close-Out Templates & Attachments
Line: Evidence attached. Close-out defensible.
Customise close-out sheets to match client standards. Each action supports attachments (photos, drawings, P&IDs, reports) – viewable directly in the system.
Full Action Lifecycle Management
Every action moves with control – not chaos.
Manage actions end-to-end: assign, delegate, re-route, re-process, transfer, pull back and close out. Capture due dates, priorities, disciplines, hazards, safeguards, recommendations and responses.
Archival & Full Audit Trail
Audit-ready today. Evidence-ready tomorrow.
Archive completed projects while retaining all actions, comments and attachments. Every change is logged and timestamped for audits and regulatory checks.
Role-Based Workflow & Security
Built-in governance with segregation of duties
- Administrator / Project Manager – sets up projects, roles, workflows and access
- Responder / Actionee – submits responses and uploads evidence
- Approver – reviews, approves/rejects, re-routes and requests re-processing
Deployment & Scalability
Scales with your project complexity.
Web-based access from desktops and mobile devices. Cloud or on-premise deployment. Optional Windows SSO. Designed for large multi-discipline teams with unlimited users.
How eSHEAMS Works (End-to-End)
Actions created from workshops
and studies
Bulk upload into eSHEAMS
(Excel mapping templates)
Project setup and role configuration
Auto-assignment by discipline and rules
Actionee responses with
supporting evidence
Approver review, approve/reject,
re-routing and re-processing
Dashboards and KPI monitoring
Final close-out reporting and archival
Business Benefits
Improved Safety
& Risk Control
Every action owned
and closed
Massive Time
Savings
Eliminates manual merging and email chasing
Data Integrity &
Accountability
One system of record
with audit trail
Management
Visibility
Real-time dashboards
and progress tracking
Audit & Compliance
Confidence
Traceability built-in
by design
Scalable
Collaboration
Supports multi-company,
multi-country projects
Why eSHEAMS vs Excel & Email
With spreadsheets and inboxes you get version confusion, no escalation, no audit trail, and a high risk of missed actions. With eSHEAMS you get one trusted system of record, automated routing and escalation, full traceability and reporting, and standardised close-out across all projects.
It doesn’t just make close-out easier – it reduces risk exposure.
Ready to Control Close-Out with Confidence?
Let us show you how eSHEAMS can strengthen engineering governance, enforce accountability and deliver audit-ready close-out for complex projects and operations.